• Senior Payroll Administrator

    Location US-Austin
    Posted Date 1 week ago(4/12/2018 6:04 PM)
  • Overview

    **This position is based in Austin, TX.**


    Who you are:  Do you dream in numbers, wrapped up in financial spreadsheets as you meticulously count every single sheep? Are you an eager-to-learn problem solver with a stellar work ethic? Spiceworks just might have the position for you! We’re looking for a detail-oriented Sr. Accountant who can handle everything from account reconciliations and revenue recognition to posting journal entries and closing the books. Who you are: Got a head for numbers and an eye for detail? Does the idea of processing payroll for 300+ employees sound like an exciting challenge? Spiceworks wants you! We’re looking for a Sr. Payroll Administrator who can handle multi-state payroll processing on a semi-monthly basis using ADP. You’ll also coordinate with our UK subsidiary to process monthly payroll for 20+ employees. Think you’re ready to join the team? Apply now!


    Who we are:  For over 10 years, Spiceworks has been helping the world’s businesses find, adopt, and manage the latest technologies. We’ve also been helping IT brands build, market, and sell better products and services. Millions of IT buyers and hundreds of brands later, we’ve built the platform they use to get their jobs done and make them better at what they do, every day. 

    With our helpful tools, technical content, a global community of experts, and entertaining ways to blow off steam, we’ve got IT covered. And because we understand IT buyers and the businesses they represent, established brands like Microsoft, Dell, and CDW, to name a few, and the latest industry innovators including KnowBe4 and Scale Computing use our insights and technology platform to run smarter, more personalized campaigns.

    In short, we’re making IT easy — and dare we say FUN — for everyone. Best part: we’re just getting started!


    Your day-to-day (as a Senior Payroll Administrator, you’ll):

    • Manage and guarantee semi-monthly processing of multi-state payroll including garnishments, benefits, and taxes consistent with federal and state wage and hour laws
    • Coordinate monthly processing of UK payroll via third party accounting firm
    • Ensure the processing of new hires, temporary workers, transfers, promotions, and terminations is accurate and timely
    • Critically review and analyze current payroll procedures in order to recommend and implement changes leading to best-practice operations
    • Communicate actively with all departments to review cross-departmental impacts and reconcile data sharing
    • Partner with HR and benefits in aligning our payroll, benefits, and onboarding systems
    • Ensure systems are set up and updated to reflect our current employee base including wages, benefits, etc.
    • Coordinate annual W-2 preparation, reconciliation, and distribution
    • Respond to auditing/regulator inquiries as it relates to payroll audit and compliance, providing information/documentation for audit requests
    • Respond to internal reporting requests by department heads and FP&A team
    • May be assigned to perform other duties as needed


    What does it take to do this job?

    • 3+ years of direct payroll experience using ADP platforms (ADP Workforce Now a plus)
    • Ability to handle sensitive and confidential information appropriately
    • Proven ability to meet deadlines and work under pressure
    • Must be a team player, detail oriented and organized with the ability to multi task
    • Excellent verbal and written communication skills
    • Strong interpersonal skills with a focus on customer service
    • Understand employee payroll issues, possess strong problem-solving skills, and communicate solutions effectively, professionally, and respectfully
    • Proven ability to work independently (self-starter)
    • Proficiency in Microsoft Excel and Word

    Ready to toss your hat in the ring? Apply here! (and don’t forget to include a cover letter to let us know why you’re up to spice snuff).


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